niles elementary pta

Committee Chairs

Shawna Johnson & Cynthia Beck

Event Date

Year Round

Committee Responsibilities

1. Develop a Communication Plan

• Establish goals and strategies for how the PTA will communicate with parents, staff, and the community.

• Determine key platforms (e.g., email, social media, newsletters) for sharing information.

• Set a schedule for regular communication, such as monthly newsletters, weekly updates, or special announcements.

2. Social Media Management

• Manage the PTA’s social media accounts (e.g., Facebook, Instagram, Twitter).

• Create engaging posts to promote events, updates, and achievements.

• Monitor social media platforms for comments, questions, and engagement from the community.

3. Maintain the PTA Website

• Ensure the PTA website is up to date with current events, forms, and important information.

• Work with the school or PTA board to keep content fresh and accurate.

• Post meeting agendas, minutes, and financial reports as required.

5. Event Promotion

• Promote PTA events and initiatives through flyers, emails, social media, and school announcements.

• Create posters, banners, and other promotional materials for both digital and in-person events.

• Coordinate with the event committees to ensure they have the necessary communication tools for outreach.

6. Branding & Consistency

• Develop and maintain a consistent voice and branding for all PTA communications.

• Ensure that the PTA’s mission and goals are reflected in all external communications.

• Standardize templates for emails, newsletters, and flyers to create a cohesive look.

7. Collaborate with School Administration

• Work with school administration to coordinate communication efforts and ensure alignment with school policies and messaging.

• Collaborate on joint communications when necessary, such as for large events or school-wide initiatives.

8. Manage Parent Engagement & Feedback

• Gather input from parents regarding PTA communication efforts (e.g., surveys on preferred platforms or topics).

• Implement feedback to improve communication methods and effectiveness.

• Create opportunities for two-way communication between parents and the PTA, such as Q&A sessions or comment forms.

9. Promote Volunteer Opportunities

• Communicate volunteer needs for PTA committees, events, and initiatives.

• Use various communication channels to encourage parent participation and make it easy for them to sign up.

• Highlight volunteer success stories and appreciation through social media or newsletters.

10. Create Event Materials

• Develop programs, brochures, or handouts for PTA meetings, events, and fundraisers.

• Ensure all print and digital materials are clear, concise, and visually appealing.

• Coordinate with event chairs to create materials such as tickets, invitations, and thank-you notes.

11. Manage PTA Meeting Announcements

• Promote upcoming PTA meetings through emails, social media, and flyers.

• Ensure meeting dates, times, and agendas are communicated clearly in advance.

• Send post-meeting summaries or minutes to the community for transparency.

12. Coordinate with Other PTA Committees

• Serve as a liaison between the communications committee and other PTA committees to support their promotional needs.

• Assist committee chairs in developing messaging and materials for specific initiatives or events.

• Ensure all PTA committees’ activities are properly communicated to the school community.

13. End-of-Year Reporting & Evaluation

• Provide a year-end report to the PTA board summarizing communication efforts, including successes and areas for improvement.

• Solicit feedback from the board and school community to evaluate the effectiveness of communication strategies.

• Propose improvements or changes for the next school year based on feedback and experiences.

Volunteer Opportunities