niles elementary pta

Committee Chairs

Michelle Hong & Carla Tucay

Event Dates

Year Round

Committee Responsibilities

1. Product Selection & Design

• Choose spiritwear items (e.g., t-shirts, hoodies, hats, bags) that reflect school colors, mascots, or logos.

• Work with designers or graphic artists to create appealing designs that students, staff, and parents will be excited to wear.

• Ensure that spiritwear options are appropriate for different age groups and include gender-neutral and size-inclusive selections.

2. Vendor Coordination

• Research and select reputable vendors to produce the spiritwear items, ensuring they meet quality standards and budget constraints.

• Obtain quotes, samples, and proofs from vendors before making final decisions on products.

• Negotiate pricing, production timelines, and delivery schedules with vendors to ensure timely fulfillment of orders.

3. Create a Sales Plan

• Develop a sales strategy for spiritwear, including key selling periods (e.g., back-to-school, holidays, special events).

• Organize spiritwear sales at school events such as open houses, PTA meetings, sporting events, and family nights.

• Consider offering online sales through a dedicated spiritwear store or an online platform to make purchasing easier for parents and students.

4. Pricing & Budget Management

• Set prices for spiritwear items that cover production costs while generating fundraising income for the PTA.

• Work with the PTA treasurer to manage the spiritwear budget, tracking expenses for production, marketing, and shipping (if applicable).

• Monitor inventory levels and reorder popular items as needed while staying within budget.

5. Marketing & Promotion

• Promote spiritwear sales through school newsletters, social media, flyers, and announcements.

• Collaborate with the PTA communications committee to spread the word about new designs, sales events, and order deadlines.

• Display samples of spiritwear at school events to encourage interest and showcase the products.

6. Order Collection & Fulfillment

• Set up a system for collecting orders, whether through paper order forms, online stores, or in-person sales events.

• Ensure that order forms are clear and easy to understand, including size charts, product images, and payment methods.

• Manage the fulfillment process by organizing orders, tracking inventory, and ensuring that all orders are delivered to the correct individuals on time.

7. Distribution of Spiritwear

• Coordinate the distribution of spiritwear to students, parents, and staff, ensuring accuracy in fulfilling orders.

• Arrange delivery methods, such as sending spiritwear home with students, holding pickup events, or mailing items directly.

• Ensure that all items are checked for quality before distribution and address any issues with defective products.

8. Volunteer Recruitment & Management

• Recruit and manage volunteers to assist with tasks such as manning sales booths, sorting orders, and distributing spiritwear.

• Provide clear instructions to volunteers and ensure they understand their roles during sales events and distribution.

9. Inventory Management

• Keep accurate records of spiritwear inventory, including items sold, items in stock, and items that need reordering.

• Manage surplus inventory by holding clearance sales or bundling items for special promotions.

• Regularly assess which products are popular and make adjustments to future orders based on demand and trends.

10. Special Sales & Custom Orders

• Organize limited-edition or special sales for specific events, such as spirit weeks, sports tournaments, or holidays.

• Coordinate custom orders for specific groups, such as staff spiritwear or team uniforms.

• Work with the school or PTA to create exclusive designs for key events, such as graduation or school anniversaries.

11. Track Sales & Report to PTA Board

• Monitor sales performance and provide regular updates to the PTA board on the committee's progress.

• Report on the number of items sold, profits generated, and any challenges or successes encountered during the sales process.

• Make recommendations for future spiritwear campaigns based on sales data and feedback from the community.

12. Manage Online Store (if applicable)

• Set up and maintain an online store for spiritwear, ensuring the website is user-friendly, secure, and regularly updated with new products.

• Coordinate with the vendor or website platform to manage online orders, payments, and shipping options.

• Troubleshoot any issues that arise with online sales, such as payment processing or order errors.

13. Customer Service & Feedback

• Respond to any questions or concerns from parents, students, or staff regarding spiritwear sizing, orders, or exchanges.

• Handle returns or exchanges efficiently and professionally to ensure customer satisfaction.

• Gather feedback from customers to improve the spiritwear selection, sales process, and overall experience for future campaigns.

14. Coordinate with School Administration

• Ensure that all spiritwear designs and sales are approved by the school administration before production.

• Work with the school to promote spiritwear on designated "spirit days" or other school-related events to encourage students to wear their items.

• Keep the school informed of any large sales events or delivery schedules that might impact school logistics.

15. End-of-Year Review & Planning

• Conduct an end-of-year review to assess the overall success of the spiritwear program, including sales numbers, popular products, and feedback from the community.

• Set goals for the next school year’s spiritwear sales, considering new product ideas, updated designs, or expanded sales strategies.

• Plan the timeline for launching the spiritwear campaign in the next school year and recruit volunteers for the next committee.

These responsibilities help ensure the PTA Spiritwear Committee provides appealing products, boosts school spirit, and raises funds to support school initiatives.

Volunteer Opportunities