niles Elementary pta

Committee Chairs

Lauren Sasaki Kretsch, Shameem Shaikh, & Anika Aagrawal

Event Date

Last Sat in October

Committee Responsibilities

1. Event Planning & Coordination

• Determine the date, time, and location of the carnival.

• Coordinate with the school administration for necessary permissions and space.

• Create an event timeline, including setup, event duration, and cleanup.

2. Theme & Decorations

• Choose a Halloween theme for the carnival.

• Plan and organize decorations for the venue, including signage, booths, and themed areas.

• Purchase or request donations for Halloween-themed décor.

3. Games & Activities

• Plan and organize carnival games, such as ring toss, bean bag throw, or haunted house attractions.

• Ensure age-appropriate activities for different grade levels.

• Assign volunteers to run each game/activity station.

4. Ticket Sales & Budgeting

• Set a budget for the event, including prizes, decorations, and food.

• Organize ticket sales for games, activities, and raffles.

• Track finances, including expenses and revenue from the carnival.

5. Volunteers & Staffing

• Recruit and coordinate volunteers to help set up, manage booths, and clean up after the event.

• Assign specific roles and shifts to volunteers to ensure adequate staffing throughout the carnival.

6. Food & Refreshments

• Plan and arrange for food vendors or prepare simple concessions (hot dogs, popcorn, candy, etc.).

• Organize a bake sale or request donations of Halloween-themed treats.

• Ensure food safety and compliance with school regulations.

7. Safety & Security

• Ensure that all games, activities, and decorations are safe for children.

• Coordinate with school administration or local authorities for security personnel if needed.

• Plan for first aid availability and crowd control measures.

8. Publicity & Promotion

• Create and distribute flyers, emails, and social media posts to promote the event.

• Inform parents and students about ticket sales, event times, and activities.

• Coordinate with the school to promote the event through official channels.

9. Prizes & Giveaways

• Arrange for game prizes, including small toys, candy, and larger raffle items.

• Organize a costume contest with categories and prizes for different age groups.

• Solicit donations for raffle prizes or purchase items within the budget.

10. Clean-up & Breakdown

• Organize a cleanup crew to take down decorations, dispose of trash, and restore the venue.

• Ensure all rented equipment is returned on time.

• Write thank-you notes or acknowledge volunteers and sponsors after the event.

These responsibilities can be delegated among committee members to ensure the carnival runs smoothly.

Volunteer Opportunities