niles elementary pta

Committee Chair

Rabun Kosar

Event Date 

Beginning of the School Year

Committee Responsibilities

1. Membership Recruitment

• Develop strategies to actively recruit new members, including parents, teachers, staff, and community members.

• Organize membership drives at the beginning of the school year and during key events (e.g., back-to-school nights, PTA meetings, open houses).

• Create promotional materials such as flyers, brochures, and social media posts to encourage participation.

2. Membership Enrollment & Registration

• Manage the enrollment process by creating and distributing membership forms, both paper and online.

• Collect membership dues and ensure proper tracking of payments through PTA-approved systems.

• Maintain an accurate and up-to-date database of all PTA members, including contact information, payment status, and membership type (e.g., parent, teacher, community member).

3. Welcome & Orientation for New Members

• Plan and host welcome events or orientation sessions for new members to introduce them to the PTA’s mission, goals, and activities.

• Provide information about the benefits of PTA membership, such as involvement opportunities, access to PTA events, and connections with the school community.

• Ensure new members feel welcomed and informed about how they can participate in PTA initiatives.

4. Member Engagement & Retention

• Create programs and activities to keep members engaged throughout the school year, including special events, volunteer opportunities, and informational sessions.

• Encourage ongoing participation in meetings, committees, and school events to foster a sense of community and involvement.

• Reach out to current members to renew their memberships for the following school year.

5. Promote the Value of Membership

• Communicate the benefits and importance of PTA membership to potential members through newsletters, social media, and presentations.

• Highlight how PTA membership supports the school, students, and community through advocacy, funding, and volunteer work.

• Share success stories, achievements, and how membership contributions make a difference in school programs and resources.

6. Create Membership Materials

• Develop and distribute marketing materials, such as posters, membership forms, email templates, and social media graphics, to promote joining the PTA.

• Ensure that all materials are clear, concise, and align with the overall branding and messaging of the PTA.

• Keep printed and digital materials updated with the latest membership information, event details, and contact info.

7. Organize Membership Events

• Plan and execute special events aimed at boosting membership, such as membership appreciation nights, community socials, or themed drives.

• Coordinate with other PTA committees to integrate membership recruitment into school events like family nights, fundraisers, and school fairs.

• Offer incentives for joining, such as raffles, discounts, or giveaways for members who join during specific events or timeframes.

8. Report Membership Numbers

• Track and report membership numbers regularly to the PTA board and general membership.

• Provide reports on membership growth, retention rates, and demographics (e.g., parent vs. teacher memberships).

• Submit membership data to the state or national PTA as required for record-keeping and compliance.

9. Coordinate with State & National PTA

• Stay informed of any changes or updates from the state or national PTA regarding membership guidelines, dues, and policies.

• Submit membership dues and required forms to the state or national PTA within designated deadlines.

• Utilize resources and toolkits provided by the state and national PTA to support recruitment and engagement efforts.

10. Member Recognition & Appreciation

• Recognize and celebrate members who contribute to the PTA, whether through volunteering, donations, or involvement in programs.

• Host member appreciation events or provide tokens of gratitude (e.g., certificates, small gifts, special shout-outs at meetings).

• Highlight members' efforts through newsletters, social media, or school-wide announcements to build a sense of community and appreciation.

11. Volunteer Recruitment & Placement

• Identify volunteer opportunities within the PTA and school, and communicate them to members.

• Match members with volunteer opportunities that align with their skills and interests, helping them find meaningful ways to contribute.

• Ensure members are aware of how they can help with events, programs, or committees throughout the year.

12. Feedback & Evaluation

• Gather feedback from current members through surveys or suggestion forms to understand their needs, interests, and how to improve their PTA experience.

• Use the feedback to refine recruitment efforts, engagement strategies, and membership benefits for the following year.

• Review membership growth and engagement at the end of the school year to identify successful strategies and areas for improvement.

13. End-of-Year Review & Planning

• Provide an end-of-year report to the PTA board summarizing membership achievements, challenges, and recommendations for the next school year.

• Start planning for the next year's membership drive by analyzing trends, updating recruitment materials, and setting new membership goals.

• Recruit committee members for the following year to ensure continuity in membership efforts.

These responsibilities ensure the PTA Membership Committee fosters a strong, active, and engaged membership base, helping the PTA achieve its goals for supporting the school and community.

Volunteer Opportunities