niles elementary pta

Committee Chair

Cynthia Beck

Event Date

Fall

Committee Responsibilities

1. Campaign Planning & Strategy

• Establish the goals for the cash drive, including a clear fundraising target.

• Plan the timeline for the campaign, including the start and end dates.

• Decide on the key messages and themes for the campaign (e.g., "Support Our Students," "Invest in Education").

• Create a plan for tracking and managing donations, including online and in-person options.

2. Budgeting & Financial Management

• Create a budget for campaign expenses, such as promotional materials, printing, and incentives.

• Manage the collection of funds, whether through cash, checks, or online platforms.

• Track all donations and ensure transparency in the accounting process.

• Ensure the PTA complies with financial regulations regarding donations and reporting.

3. Marketing & Promotion

• Develop a communication plan to promote the cash drive, including emails, social media, flyers, and newsletters.

• Create and distribute promotional materials to parents, teachers, and the local community.

• Collaborate with the school to include cash drive information in school announcements or events.

• Make use of school websites or PTA platforms for regular updates and progress reports.

4. Community & Donor Engagement

• Reach out to parents, alumni, local businesses, and community members for donations.

• Organize parent outreach initiatives, such as phone banks, information tables, or personal appeals at school events.

• Provide easy and clear instructions on how to donate, both online and in person.

• Coordinate personalized thank-you notes, phone calls, or recognition for donors.

5. Incentives & Rewards

• Plan and coordinate any incentive or reward structures (e.g., class participation challenges, donor recognition).

• Organize prizes or recognition for top donors or classrooms with the highest participation.

• Plan school-wide incentives if fundraising goals are met (e.g., a special event, extra recess, or themed day).

6. Online Fundraising & Technology

• Set up and maintain any online donation platforms, ensuring ease of use and security.

• Track and manage online donations, providing confirmation and receipts to donors.

• Monitor the digital progress of the drive and send regular updates to donors and the school community.

7. Volunteer Coordination

• Recruit and organize volunteers to assist with different aspects of the campaign (e.g., promotion, outreach, tracking donations).

• Assign specific roles to volunteers, such as managing donation tables, handling social media, or creating promotional materials.

• Ensure volunteers are trained and have the necessary resources to effectively contribute to the campaign.

8. Tracking & Reporting Progress

• Monitor the progress of the cash drive on a regular basis and report on milestones.

• Provide updates to the school community on how close the drive is to meeting its goal.

• Communicate with the PTA board about the status of the drive and any needed adjustments.

9. Post-Drive Recognition & Follow-up

• Send thank-you notes, emails, or public recognition to all donors.

• Provide a final report on how much was raised and how the funds will be used.

• Organize a wrap-up meeting to review successes, challenges, and improvements for future fundraising drives.

10. Event Planning (Optional)

• Plan a kick-off or closing event to raise awareness and build excitement around the cash drive.

• Organize an end-of-campaign celebration if fundraising goals are achieved.

These responsibilities can be divided among committee members to ensure the success of the Fall Cash Drive.

Volunteer Opportunities